When the WlugCommittee changes (or financial year changes) a number of steps need to happen.

IRD (Inland Revenue Department)

• Write to IRD and advise them of the change of officers so that the new committee can talk to them. They won't accept a change of details often without it being in writing. You will need the IRD number of each officer (To do for 2009)
• Advise IRD of postal address change if necessary. (To do?)
• File the annual accounts with them (post approval at AGM - only needed if over $1000 revenue from outside membership). (Not needed for 2009)

ASB (Auckland Savings Bank)

• Get signatories changed. (done for 2009)
• Change postal address details if needed. (done)
• Account details are in Treasurer's box.

MED (Ministry of Economic Development)

• File the annual accounts with them (post approval at AGM). This can be done electronically. (To do for 2009)
• Update contact details of officers (To do?)
• Update PO box if needed (To do?)

Orcon (http://orcon.net.nz)

• Update postal address details if needed (To do?)

Our server (WlugServer)

• Expire all members (Secretary working on)
• Renew all newly paid members (Secretary working on)
• Send notifications asking for payment to everyone left (Secretary working on)
• 90 days afterwards, move home directories to /home/expired-members/
• Change email aliases for secretary, treasurer, president @ wlug.org.nz (done)

Wiki

• Change WlugCommittee (and WlugBananaRepublic) page and any personal pages as appropriate (lots of links to Secretary might need updating)

University of Waikato (http://cs.waikato.ac.nz)

• Get sponsorship renewal for room from Computer Science head of department (done)
• Get JamieCurtis to renew room booking each month before meeting. See IdeasForFutureMeetings to see when it is booked to.

Email list

• Make sure new members are signed up for the committee mailing list