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WLUG Server Admin Proposal

At the 2010 AGM, assuming the group continues as an IncorporatedSociety, a bylaw change is proposed. This change was first proposed last year, but was not decided at the 2009 AGM.

Charter Proposal

Since the WlugCharter was written before the WlugServer was installed, (Nov. 2005) it needs to be ratified to reflect the responsibility of maintaining this significant club resource.

The old Section 7:

The officers of the society shall consist of a president, vice-president, secretary, and treasurer. The committee of the society shall include the above named officers, as well as 3 (three) extra members. The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex-officio position of 'list administrator' will be appointed by the committee.

The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose.

Temporary replacements can be appointed at the discretion of the committee.

The standard term of appointment is one year, or until the next AGM, whichever is shorter. If a temporary position is appointed it will arise for reappointment with the other positions at the next AGM.

Proposed changes: (DRAFT #2)

The officers of the society shall consist of a president, vice-president, secretary, and treasurer. The committee of the society shall include the above named officers, as well as 3 (three) extra members.

The group maintains an electronic mailing list, a web site and other IT services. A technical coordinator will be appointed to manage these resources and report to the committee.

WLUG maintains a small technical library, and a librarian role is appointed by the committee. This role has the responsibility of storing and caring for the books, and making them available to members at meetings.

The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose.

Temporary replacements can be appointed at the discretion of the committee.

The standard term of appointment is one year, or until the next AGM, whichever is shorter. If a temporary position is appointed it will arise for reappointment with the other positions at the next AGM.

Proposed changes: (DRAFT #1)

The officers of the society shall consist of a president, vice-president, secretary, and treasurer. The committee of the society shall include the above named officers, as well as 3 (three) extra members.

The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose.

Temporary replacements can be appointed at the discretion of the committee.

The standard term of appointment is one year, or until the next AGM, whichever is shorter. If a temporary position is appointed it will arise for reappointment with the other positions at the next AGM.

Other roles:

List Administrator. The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex-officio position of 'list administrator' will be appointed by the committee.

WLUG Sysadmin. WLUG operates a server which runs the website and hosts other important services for the organization. A WlugSysAdmin? should be elected at the AGM or appointed by the committee each year to oversee maintenance and development on the server, and see that all users observe the HoihoAcceptableUsePolicy. The WlugSysAdmin? will make regular reports to the committee, and serve as liaison between the committee and the WlugSysadmins team.

Librarian. WLUG maintains a small library of technical books, available for members to borrow. The main responsibilities of this role are to store and care for the books, and to transport them to club meetings. The committee may appoint persons to fulfill this roll.

Previous Proposals

It is proposed to alter the first paragraph of rule 9 from:

The funds of the society shall be held under the control of the officers of the committee. The treasurer and secretary shall have joint required signing rights, and operate the bank accounts, handle investments, and make payments as needed.

to:

The funds of the society shall be held under the control of the officers of the committee. The officers shall have joint signing rights with a minimum of two signatories required, and operate the bank accounts, handle investments, and make payments as needed.

The purpose of this change is so that the president or vice president can also sign cheques (which they cannot do at present). As a safeguard there must be a minimum of two signatories.

Check the charter history minutes of past AGMs if you want to see which changes have been made in the past.