1. Previous Minutes
  2. Treasurers report
  3. Correspondence
  4. Matters
  5. Server status
  6. General business

Meeting Minutes

Held at 3 John Webb Drive (7.45pm - 9.05pm)


Not Present:JohnBillings

The previous minutes were inspected and agreed as correct

Motion: To approve the minutes as of the 16/05/2008Moved BruceKingsbury; seconded:LindsayDruett . Carried


No correspondence had been received

Treasurers Report.

  • The treasurer did not have access to the most current statement and advised that intend to have statements delivered electronically. (Update 17 June 2008: Now have received bank statements. Shows $150.49 payment from Google AdSense? which neatly covered almost all outgoings for the last 3 months! Current Balance $1219.13)
  • Petty cash $67.15
  • Te Whanau PÅ«tahi is $25 koha per month
  • PB Tech harddrive paid for
  • SSL certificate paid DanielLawson
  • Orcon domain name paid up but need to make provision for coming year.
  • BruceKingsbury and RodAldridge initiated a donations jar at Saturday workshop to cover snacks costs. This is breaking even.
  • Contacted SimonGreen's work (InSoft?) and asked for mail to be forwarded to JamesPluck address (Update 17 June 2008: Received package with all mail to date 17 June 2008)

Matters Arising.

Presentation at next Monday's meeting

  • Lindsay reports Linksys presentation not available next week.

Other possible presentation topic both now and next Monday

General Business

Software Freedom Day 20th Sept

  • Discussions surrounding proposed CD distribution

    Intend to burn our own CD "OpenDisc" and give away as promotional material.

    Have ordered 100 CD. Mix not specified, assuming we'll get approximately 75 for i386 and 25 for AMD64. Bruce feels that OpenDisc software for Windows is much more likely to get used and we should only give out Ubuntu CD to people that show interest in trying Linux. Had ten Ubuntu cds at the last workshop, more than half found a home, so no problem finding people that do want them.

  • Library Display

    The library has been booked for a display in the 2 week prior to Sept 20th

  • PB Tech

    Intend to approach PBTech for the loan of 6-8 machines for demonstration purposes BruceKingsbury and LindsayDruett

  • Demonstration day

    Gateway Christian Centre on Victoria St is booked for a demonstration and display. Cost $150 20th Sept

  • Promotional Art

    BryceUtting did not report any progress but intends to provide the promotional artwork.

    Bruce registered with the Software Freedom website and expects delivery of 3 promotional T Shirts.


JamesPluck has an extract from Hoiho of all currently known members and whether they have current or expired subscriptions. JamesPluck will talk with Perry about access to the database to prepare a reminder email to encourage present list members to become financial members. The understanding is the email will allow unpaid members to catch up their membership and allow voting at the next AGM

Server Status

  • Hoiho

    Bruce will email JohnMcPherson to investigate what the best strategy to get the new disk into service. BryceUtting may assist.

  • Kororaa

    Government Life Building is no longer an option

    The committee with continue to investigate hosting options

Postal Address

ChrisOhalloran to document all previous mailing addresses.

Still looking to consolidate mailing address.

Known Mailing Address

  • Simon Green company's address is where the bank statements are being sent. (From an incorporated society perspective our address is with this company.)
  • IT Partners
  • Before that was Business Systems Developments, many years ago, so basically only two addresses we need to be concerned with.

JamesPluck has contacted IT Partners about any mail that might have been sent.

Next meeting