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Waikato Linux Users' Group Incorporated
Annual General Meeting Minutes

13 September 2004
Held at Crawshaw School

Meeting opened at 7:28pm.

1. Membership signup/collection of subscriptions

21 members signed up, and subscriptions were collected from 16 members.

2. Apologies

Members Gun Caundle, Michael McDonald, Sid Swami submit their apologies.

3. Minutes of the previous AGM

Motion: that the minutes are a true and accurate record of the previous Annual General Meeting

Moved: DanielLawson
Seconded: MattBrown

PASSED

4. Matters arising

There are no matters arising from the previous AGM.

5. President's report

Daniel presented a report explaining his pride in the success of the LUG over the past year, including our installfest and the change of focus of our meetings towards external speakers. He also made note of our expanding influence and that other groups are approaching us with a view to working together.

6. Treasurer's report

  • 2003-2004 year: 43 subscriptions; $860 income
  • 2003-2004 Expenses: $100 radio club; $148.02 for Christmas party, $99.15 SSL certificate, $138.62 Installfest - total $485.79
  • 2003-2004 total income: $374.21 for the year
  • Balance brought forward: $745.42

7. Changes to charter

Rule 4 amendment:

Motion: that Rule 4 be amended to include the sentence "The member wishing to leave must submit written notice to the committee to this effect." after the sentence "A member can choose to leave the society at any time, without refund of their fees."

Moved DanielLawson
Seconded PerryLorier

PASSED

Motion: that Rule 11 be repealed and replaced by the following rule:

"If upon the winding up or dissolution of the Waikato Linux Users Group (Incorporated) there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the society but shall be given or transferred to some other organisation or body having objects similar to the objects of the Waikato Linux Users Group (Incorporated), or to some other charitable organisation or purpose, within New Zealand."

Moved: DanielLawson
Seconded: CraigBox

PASSED with one abstention

Motion: that Rule 9 have the following two paragraphs added

"No member of the organisation or any person associated with a member shall participate in or materially influence any decision made by the organisation in respect of the payment to or on behalf of that member or associated person of any income, benefit, or advantage whatsoever."

"Any such income paid shall be reasonable and relative to that which would be paid in an arms length transaction (being the open market value). The provisions and effect of this clause shall not be removed from this document, and shall be included and implied into any document replacing this document."

Moved: DanielLawson
Seconded: CraigBox

PASSED with one abstention

Motion: that Rule 5 be amended to append the sentences

"No addition to or alteration of the non-profit aims, personal benefit clause, or the winding-up clause shall be approved without the approval of Inland Revenue."

"The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document."

Moved: DanielLawson
Seconded: CraigBox

PASSED with two abstentions

8. Election of Officers

President

Elected unanimously and unopposed

Vice President

Elected unanimously and unopposed

Secretary

Elected unanimously and unopposed

Treasurer

Elected unanimously and unopposed

Nominations for committee members

2005 COMMITTEE MEMBERS

9. General Business

  • Discussion was had regarding new user participation, specifically after installfests; points were raised that installs could be more automated, giving more time for teaching the basics of Linux use. A meeting dedicated to new users getting help could assist, but new users would have to be encouraged to widely advertise it.
  • WLUG itself isn't very widely publicised; members to investigate ways to change this.

Meeting closed at 8:44pm

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