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14 CraigBox 1 __Waikato Linux Users' Group Incorporated__ %%%
2 __Annual General Meeting Minutes__
11 CraigBox 3
14 CraigBox 4 __13 September 2004__ %%%
5 __Held at Crawshaw School__
3 CraigBox 6
6 CraigBox 7 Meeting opened at 7:28pm.
8
9 !1. Membership signup/collection of subscriptions
10
11 21 members signed up, and subscriptions were collected from 16 members.
12
13 !2. Apologies
14
7 CraigBox 15 Members Gun Caundle, Michael ~McDonald, Sid Swami submit their apologies.
6 CraigBox 16
17 !3. [Minutes of the previous AGM|MeetingTopics.2003-09-22]
18
19 Motion: that the minutes are a true and accurate record of the previous Annual General Meeting
20
12 CraigBox 21 Moved: DanielLawson %%%
6 CraigBox 22 Seconded: MattBrown
23
24 __PASSED__
25
26 !4. Matters arising
27
7 CraigBox 28 There are no matters arising from the previous AGM.
6 CraigBox 29
11 CraigBox 30 !5. President's report
6 CraigBox 31
11 CraigBox 32 Daniel presented a report explaining his pride in the success of the LUG over the past year, including our installfest and the change of focus of our meetings towards external speakers. He also made note of our expanding influence and that other groups are approaching us with a view to working together.
6 CraigBox 33
34 !6. Treasurer's report
7 CraigBox 35
11 CraigBox 36 * 2003-2004 year: 43 subscriptions; $860 income
37 * 2003-2004 Expenses: $100 radio club; $148.02 for Christmas party, $99.15 SSL certificate, $138.62 Installfest - total $485.79
38 * 2003-2004 total income: $374.21 for the year
39 * Balance brought forward: $745.42
6 CraigBox 40
41 !7. Changes to charter
8 CraigBox 42
43 Rule 4 amendment:
44
11 CraigBox 45 Motion: that Rule 4 be amended to include the sentence "The member wishing to leave must submit written notice to the committee to this effect." after the sentence "A member can choose to leave the society at any time, without refund of their fees."
8 CraigBox 46
12 CraigBox 47 Moved DanielLawson %%%
11 CraigBox 48 Seconded PerryLorier
8 CraigBox 49
50 __PASSED__
51
52 Motion: that Rule 11 be repealed and replaced by the following rule:
53
54 "If upon the winding up or dissolution of the Waikato Linux Users Group (Incorporated) there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the society but shall be given or transferred to some other organisation or body having objects similar to the objects of the Waikato Linux Users Group (Incorporated), or to some other charitable organisation or purpose, within New Zealand."
55
12 CraigBox 56 Moved: DanielLawson %%%
11 CraigBox 57 Seconded: CraigBox
8 CraigBox 58
59 __PASSED with one abstention__
60
61 Motion: that Rule 9 have the following two paragraphs added
62
63 "No member of the organisation or any person associated with a member shall participate in or materially influence any decision made by the organisation in respect of the payment to or on behalf of that member or associated person of any income, benefit, or advantage whatsoever."
64
65 "Any such income paid shall be reasonable and relative to that which would be paid in an arms length transaction (being the open market value). The provisions and effect of this clause shall not be removed from this document, and shall be included and implied into any document replacing this document."
66
12 CraigBox 67 Moved: DanielLawson %%%
8 CraigBox 68 Seconded: CraigBox
69
70 __PASSED with one abstention__
71
14 CraigBox 72 Motion: that Rule 5 be amended to append the sentences
8 CraigBox 73
14 CraigBox 74 "No addition to or alteration of the non-profit aims, personal benefit clause, or the winding-up clause shall be approved without the approval of Inland Revenue."
8 CraigBox 75
14 CraigBox 76 "The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document."
8 CraigBox 77
12 CraigBox 78 Moved: DanielLawson %%%
8 CraigBox 79 Seconded: CraigBox
80
81 __PASSED with two abstentions__
6 CraigBox 82
11 CraigBox 83 !8. Election of Officers
8 CraigBox 84
85 !President
86
11 CraigBox 87 * GreigMcGill (Nominated: GianPerrone; seconded: CraigMckenna)
8 CraigBox 88
89 Elected unanimously and unopposed
90
91 !Vice President
92
11 CraigBox 93 * PerryLorier (Nominated: LindsayDruett; seconded: GianPerrone)
8 CraigBox 94
95 Elected unanimously and unopposed
96
97 !Secretary
98
11 CraigBox 99 * CraigBox (Nominated: MatthiasDallmeier; seconded: MattBrown)
8 CraigBox 100
101 Elected unanimously and unopposed
102
103 !Treasurer
104
11 CraigBox 105 * CraigMckenna (Nominated: PhilMurray; seconded: MatthiasDallmeier)
8 CraigBox 106
107 Elected unanimously and unopposed
108
11 CraigBox 109 !Nominations for committee members
9 CraigBox 110
11 CraigBox 111 * MattBrown (Nominated: PerryLorier; seconded: GreigMcGill)
112 * KyleCarter (Nominated: GreigMcGill; seconded: CraigBox)
113 * JamieCurtis (Nominated: CraigBox; seconded: DanielLawson)
12 CraigBox 114 * LindsayDruett (Nominated: PhilMurray; seconded: PerryLorier
115 * BruceKingsbury (Nominated: MatthiasDallmeier; seconded: LindsayDruett)
116 * JohnMcPherson (Nominated: PhilMurray; seconded: MatthiasDallmeier)
117 * GianPerrone (Nominated: CraigBox; seconded: JohnMcPherson)
11 CraigBox 118
119 !2005 COMMITTEE MEMBERS
9 CraigBox 120
121 * MattBrown
11 CraigBox 122 * KyleCarter
9 CraigBox 123 * JamieCurtis
124 * JohnMcPherson
125 * GianPerrone
6 CraigBox 126
127 !9. General Business
3 CraigBox 128
11 CraigBox 129 * Discussion was had regarding new user participation, specifically after installfests; points were raised that installs could be more automated, giving more time for teaching the basics of Linux use. A meeting dedicated to new users getting help could assist, but new users would have to be encouraged to widely advertise it.
130 * WLUG itself isn't very widely publicised; members to investigate ways to change this.
10 CraigBox 131
132 Meeting closed at 8:44pm
12 CraigBox 133
134 -----
135 OldMeetingTopics

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