Differences between version 3 and predecessor to the previous major change of WlugCharterDiscussion.
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| Newer page: | version 3 | Last edited on Monday, September 22, 2003 8:13:25 pm | by CraigBox | Revert |
| Older page: | version 2 | Last edited on Monday, September 22, 2003 7:36:29 pm | by DanielLawson | Revert |
@@ -1,48 +1,84 @@
Proposed changes to the WLUG Incorporated Charter:
1. Rule 2a be renamed Rule 2b, and all references to Rule 2a be updated to refer to Rule 2b
+
+PASS
2. Rule 2 be renamed Rule 2a, and all references to Rule 2 be updated to refer to Rule 2a.
+
+PASS
Membership
-3. Membership of the LUG is formalised by completing a membership form. Payment of the yearly fees must be received within 3 months
of this, or the membership is deemed void. (Rule 3)
+3. Membership of the LUG is formalised by completing a membership form. Payment of the yearly fees must be received within 90 days
of this, or the membership is deemed void. (Rule 3)
-4. Membership is for the period between AGMs
. Joining at an AGM is for
year between
the current AGM
and the next one, and does not qualify
the member for a vote
. -- Do we need to consider pro-rata fees ? If someone wants to join halfway through the year, should we require only 50% of the fee? (Rule 3)
+PASS
+
+
4. Membership is for the current financial year
. The financial
year begins on
the 1st of September
and ends on
the 31st of August
the following year
.
+
+PASS
Committee
5. The size of the committee be amended so that there are the 4 executive members (President, Vice-President, Treasurer, Secretary, and 5 (five) others. (Rule 7)
+
+PASS
6. The position of List Maintainer be clarified (Rule 7)
+
+The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex-officio position of 'list administrator' will be appointed by the committee.
+
+PASS
7. Commitee meetings - currently the Charter states that the committee will hold a meeting at the same time as the regular meeting. This needs to be amended or removed (Rule 6):
Proposed Change: Remove the last line of the Regular Meetings clause, and add a Committee Meetings clause, containing:
Commitee Meetings:
-The WLUG Committee shall meet once per month, either at the Regular Meeting for the month, or a separate time and location, at the discretion of the committee.
+The WLUG Committee shall meet once per month, either at the Regular Meeting for the month, or a separate date,
time and location, at the discretion of the committee. Committee meeting details and a tentative agenda will be published to the society mailing list seven days prior to a committee meeting
.
-The purpose of the Committee Ceeting
is to discuss matters pertaining to the ongoing running of the society. Anyone is free
to raise an issue for presentation before the
committee, by submitting
the issue
and their statement through
the Secretary
.
+The purpose of the Committee Meeting
is to discuss matters pertaining to the ongoing running of the society. If a society member wishes
to raise an issue at a
committee meeting
, they can give at least two day's notice to
the Secretary, who will then put the item on the agenda
and invite
the member to the meeting if appropriate. Otherwise, committee meeting attendance is restricted to committee members
.
-Only Committee members are allowed to vote at a Committee Meeting. A
quorum shall
be 50%
of the committee, rounded up if appropriate
.
+Only Committee members are allowed to vote at a Committee Meeting. The
quorum will
be five members
of the committee.
+
+Minutes of committee meetings shall be made available via the society's electronic mailing list as soon as practical after the committee meeting.
+
+PASS
Quora
8. At a committee meeting, a quorum shall be 50% of the committee, rounded up if neccessary (Rule 6)
-9. At a SGM, a quorum shall be 50% of the society membership, or 15 people, whichever is smaller. (Rule 5,6)
+REMOVED
-10. At an AGM, a quorum shall be 50% of the society membership, or 15 people, who were fully
paid up
members in the previous year and who have expressed
-intent to continue. ('This means, new members dont get
a say,
people who dont want
to carry on dont get a say')
.
+9. The committee can call a special general meeting by a pass vote at a committee meeting. A member may call a SGM if backed by a majority of the society's membership.
+
+At a SGM, a quorum shall be 50% of the society membership, or 15 people, whichever is smaller. (Rule 5,6)
+
+PASS
+
+
10. At an AGM, a quorum shall be 50% of the society membership, or 15 people, who were paid members in the previous financial
year and who have signed
a membership form for the next financial year. Only
people who meet these criteria will be eligible
to vote
.
+
+PASS
Other:
11. Rephrase the section on membership to highlight that membership is not required for attendance to meetings or usage of the mailing list. It's not as clear as it could be at the moment.
+
+Membership is encouraged but not required: regular meetings are open to all and casual requests for assistance or information are allowed. Only members will have access to the areas outlined in Rule 2b above.
+
+Membership of the WLUG mailing list and membership of the Waikato Linux Users Group Incorporated are independent.
+
+PASS
12. First line of the Rules should be changed to read: "The following are the rules of the Waikato Linux Users Group Incoporated ("WLUG"):
+PASS
+
+13. The changes to the charter as outlined above will be made by the President, and also any grammatical or typographical errors, providing the intent of the charter is preserved, are permitted to be corrected.
+Moved Matt Brown
+Seconded James Spooner
-12. Any other minor typos as we find them (I noticed a few spelling mistakes)
+PASS
