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Newer page: version 30 Last edited on Monday, October 18, 2010 11:20:01 pm by CraigBox
Older page: version 29 Last edited on Monday, October 11, 2010 8:53:03 am by BruceKingsbury Revert
@@ -1,13 +1,13 @@
-__WLUG Server Admin Proposal__  
+!!! Current proposals  
+  
+!! Technical Coordinator/Librarian Proposal 
  
 At the 2010 AGM, assuming the group continues as an IncorporatedSociety, a bylaw change is proposed. This change [was first proposed last year|http://list.waikato.ac.nz/pipermail/wlug/2009-October/010904.html], but was not decided at the 2009 AGM. 
  
-!! Charter Proposal  
+"Since the WlugCharter was written before the WlugServer was installed, (Nov. 2005) it needs to be ratified to reflect the responsibility of maintaining this significant club resource." - JohnBillings  
  
-Since the WlugCharter was written before the WlugServer was installed, (Nov. 2005) it needs to be ratified to reflect the responsibility of maintaining this significant club resource.  
-  
- __The old Section 7:__ 
+__The current Section 7:__ 
  
  The officers of the society shall consist of a president, vice-president, secretary, and treasurer. The committee of the society shall include the above named officers, as well as 3 (three) extra members. The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex-officio position of 'list administrator' will be appointed by the committee. 
  
  The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose. 
@@ -15,54 +15,33 @@
  Temporary replacements can be appointed at the discretion of the committee. 
  
  The standard term of appointment is one year, or until the next AGM, whichever is shorter. If a temporary position is appointed it will arise for reappointment with the other positions at the next AGM. 
  
-__Proposed changes: (DRAFT #2) __ 
+__Proposed changes:__ 
  
  The officers of the society shall consist of a president, vice-president, secretary, and treasurer. The committee of the society shall include the above named officers, as well as 3 (three) extra members. 
  
- The group maintains an electronic mailing list, a web site and other IT services . A technical coordinator will be appointed to manage these resources and report to the committee. 
+ The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose . Temporary replacements may be appointed at the discretion of the committee. 
  
- WLUG maintains a small technical library , and a librarian role is appointed by the committee. This role has the responsibility of storing and caring for the books , and making them available to members at meetings.  
-  
- The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose.  
-  
- Temporary replacements can be appointed at the discretion of the committee.  
+ Two ex-officio positions may be appointed by , and at the discretion of, the committee:  
+ * Technical Coordinator; appointed to manage services such as the electronic mailing list, web site and other IT services, and report to the committe  
+ * Librarian; appointed to store and care for the society's technical library , and making it available to members at meetings 
  
  The standard term of appointment is one year, or until the next AGM, whichever is shorter. If a temporary position is appointed it will arise for reappointment with the other positions at the next AGM. 
  
-__Proposed changes: (DRAFT #1)__  
-  
- The officers of the society shall consist of a president, vice-president, secretary, and treasurer. The committee of the society shall include the above named officers, as well as 3 (three) extra members.  
-  
- The officers and committee members shall be elected at an AGM or at a special meeting called for this purpose.  
-  
- Temporary replacements can be appointed at the discretion of the committee.  
-  
- The standard term of appointment is one year, or until the next AGM, whichever is shorter. If a temporary position is appointed it will arise for reappointment with the other positions at the next AGM.  
-  
- Other roles:  
-  
- *List Administrator.* The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex-officio position of 'list administrator' will be appointed by the committee.  
-  
- *WLUG Sysadmin.* WLUG operates a server which runs the website and hosts other important services for the organization. A WlugSysAdmin should be elected at the AGM or appointed by the committee each year to oversee maintenance and development on the server, and see that all users observe the HoihoAcceptableUsePolicy. The WlugSysAdmin will make regular reports to the committee, and serve as liaison between the committee and the WlugSysadmins team.  
-  
- *Librarian.* WLUG maintains a small library of technical books, available for members to borrow. The main responsibilities of this role are to store and care for the books, and to transport them to club meetings. The committee may appoint persons to fulfill this roll.  
-  
-__WLUG honorary life membership proposal__  
-  
- Since WLUG has existed for about ten years (a fairly long time in the FOSS world ) it is proposed that we consider recognising members who've contributed significantly to WLUG throughout the last ten years with an honorary life membership.  
+(See page history for other proposed drafts
  
-__Previous Proposals__  
+!! WLUG honorary life membership proposal  
  
-It is proposed to alter the first paragraph of rule 9 from:  
+"Since WLUG has existed for about ten years (a fairly long time in the FOSS world) it is proposed that we consider recognising members who've contributed significantly to WLUG throughout the last ten years with an honorary life membership." - BruceKingsbury  
  
-The funds of the society shall be held under the control of the officers of the committee. The treasurer and secretary shall have joint required signing rights , and operate the bank accounts, handle investments, and make payments as needed.  
+This would require a change to Rule 3 , adding a clause such as:  
  
-to
+__Proposed changes :__  
  
-The funds of the society shall be held under the control of the officers of the committee. The officers shall have joint signing rights with a minimum of two signatories required , and operate the bank accounts , handle investments, and make payments as needed
+ The society recognises a number of "life members" for their outstanding contribution to the society. Life membership is an honorary position, and holders are granted the rights of regular membership, but are not required to pay yearly fees. Any member who has served at least three terms on the committee may nominate a person to the position of life member , in writing , detailing the services to the society performed by the nominee. No more than two new life members may be proposed per calendar year. Election to the position of life member is by majority vote at an annual general meeting
  
-The purpose of this change is so that the president or vice president can also sign cheques (which they cannot do at present). As a safeguard there must be a minimum of two signatories
+The exact mechanics of such a system should be discussed at a committee meeting before the AGM; a window which you may have just missed
  
+!!! Previous Proposals  
  
-Check the [charter history|phpwiki:WlugCharter?action=PageHistory] minutes of [past AGMs|AGM] if you want to see which changes have been made in the past. 
+Check the [charter history|phpwiki:WlugCharter?action=PageHistory], and minutes of [past AGMs|AGM], if you want to see what changes have been made in the past.