Differences between version 21 and revision by previous author of SoftwareFreedomDay2010.
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| Newer page: | version 21 | Last edited on Monday, June 28, 2010 8:33:04 pm | by JohnBillings | Revert |
| Older page: | version 19 | Last edited on Tuesday, May 25, 2010 6:38:18 pm | by JohnThompson | Revert |
@@ -1,5 +1,15 @@
Software Freedom Day 2010 will be held on Saturday, 18th September.
+
+Contributions and Volunteers wanted!
+
+!! People helping:
+
+* BruceKingsbury
+* RonnieCollinson
+* JohnBillings
+* JohnThompson
+* Add your name here
!!! Venue
We have signed a contract to hold it at CentrePlace.
@@ -26,10 +36,10 @@
There are other places, like the area outside of ~EziBuy that has a lot of space, and would be less hectic, but also less visible.
Your Vote
-# Crossroads +1
-# Fashion Lane +
+# Crossroads +3
+# Fashion Lane +1
# Other spot +0
* (if so where)
!!! Things being organized:
@@ -42,73 +52,58 @@
__Tux__ - We need a small person, or several small persons to volunteer to walk around the mall in a penguin suit.
* Requirements are that the penguin suit wearer is small, sociable, and a linux user. Bruce will get Punua to try out the penguin suit next week, although we probably want more than one person to take turns. Cairo will assist and care for the penguin on the day, and take a turn wearing the suit if necessary (although she's really too tall now).
-4-5 Windows/Linux PCs - Ideally machines that are dual-boot, reasonably fast and with LCD screens. Four identical machines would be ideal. Four laptops would be even better, less setting up and packing away.
+__
4-5 Windows/Linux PCs__
- Ideally machines that are dual-boot, reasonably fast and with LCD screens. Four identical machines would be ideal. Four laptops would be even better, less setting up and packing away. Can someone organize this? Maybe create a list of potential donors
.
-John can donate the use of his laptop for the day.
+PB Tech, Dick Smith, Velocity, FX Networks, Gravity Computing... Someone ? (We did want a windows 7 box didn't we?)
+
+
John can donate the use of his laptop for the day (if needed).
+RimuHosting can donate a large LCD monitor
for the day.
__Printing__ - flyers/Library Display/membership forms
-University might provide some printing. Ask for funding for some colour posters? Library display?
+University might provide some printing. Ask for funding for some colour posters? Library display? - Ronnie
?
__Others ideas__
Survey to win a prize? (usually usb sticks) -- Approach DSE (and other FOSS-friendly places?) very soon for sponsorship, it takes them time to get this approved.
__Sponsors/Donations__
-Velocity might help us get an Internet connection
.
+We have applied for funding from TrustWaikato for the venue and insurance
. -John
-RimuHosting is usually good for $200 donation
.
+Velocity might help us get an Internet connection
. Any wireless coverage in the mall?
-Planning follow up meeting at Hub events room #2 or Uni geared toward newbies.
+Planning follow up meeting at Hub events room #2 or Uni geared toward newbies? Just invite people to regular meeting at Waikato? And the Workshop following?
-
-__Early notes moved from SFSPlanning2010__
-!!! Because you can never start planning things soon enough!
-
-This page is for organizing the [SoftwareFreedomDay2010] event
.
-
-Contributions and Volunteers wanted!
-
-!! People helping:
-
-* BruceKingsbury
-* RonnieCollinson
-* John Billings
-* JohnThompson
-* Add your name here
+Stephen suggests showing some pictures of other SFD events as an introduction
.
Before September;
-* Book library display -- Rod
+* Book library display -- Rod (Not available, can we get the smaller one?)
* Register on softwarefreedomday.org -- Bruce
* Send out Press Release. -- John? Bruce?
-* Book venue at Wintec again; David Hallet
-- Are we doing this the week after?
+* Book venue at Wintec again; DavidHallet
-- Are we doing this the week after?
* Advertising, grant for advertising -- John
* Artwork for Library display, posters, flyers. -- Bruce and John
* Kiaora DVD 10.09 -- Bruce
* Catering; Coffee machine with decent coffee, milk, sugar, cookies. -- ?? both venues have coffee nearby
* Supply of pens for feedback forms (Assuming we do them again) -- Graham can supply OOo and Novel pens again?
* Good supply of giveaways at frequent intervals (I had lots of questions on when the next draw was) -- Talk to DSE, PBTech etc for possible sponsorship. Soon!
+!! Volunteers/Greeters
-!! Budget
-
-Possible sponsors, get these sorted out well in advance
-
-!!zcat's thoughts on structure;
-Primarily I'd like this
to run 'trade show' style. Various businesses are allocated table space and are responsible for their own display. Vendors pay a token amount per table
to help cover other costs. Vendors need to confirm with us what they'll
be putting
+* Need
to schedule volunteer shifts so no one has
to be there all day, maybe 1-2 hour shifts?
-* Greeters
! We really need two or three people at the door all day to welcome people, hand out material..
+!! Volunteer responsibilities
-* Talks on various topics throughout the day. Very popular last year. We need someone to be responsible for organizing, announcing
and facilitating
this (
it's a fulltime job)
-someone to organize/coordinate events room 1 barcamp
)
+* Meet
and greet people, give out CDs/DVDs, have a "elevator speech" or a short "
this is what
it's all about" script prepared. Don't let one person
(i.e. kid
) tie up a computer for a long time.
-* hackfest -- tables
, power
, network (Wired
and wireless if possible)
, several volunteers available through
the whole day
.
+* The point of the event is to inform people about FOSS
, many people will have never heard of it, some people may not be interested
, and we need to be prepared for how we will approach the public. Think about what common questions we will likely get
, and how they should be answered. Start a Google Doc for
the script/flyer/faq
.
+* The other point is to inform people about WLUG and invite them to meetings and to become members. And that we can support them in the future if they have any trouble using anything. (At meetings and on the mailing list, and with the wiki)
!! Things to not forget
-* evaluation survey
+* evaluation survey (uh maybe for volunteers involved?)
* eventfinder, whatsonhamilton, happysheep
