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Blame: SFDPlanning2009
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Annotated edit history of SFDPlanning2009 version 1, including all changes. View license author blame.
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1 BruceKingsbury 1 !!!19 September 2009
2
3 This page is for organizing the [SoftwareFreedomDay2009] event.
4
5 Contributions and Volunteers wanted!
6
7 !! People helping:
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9 * JohnBillings
10 * BruceKingsbury
11 * ChrisOhalloran
12 * LizQuilty
13 * RonnieCollinson
14 * RodAldridge
15 * JamesPluck
16 * MichaelMcDonald
17 * Add your name here
18
19 !! TODO
20
21 * by Sept 1st? Artwork for Library display, posters, flyers (Bruce & Rod)
22 * By Sept 10th? T-Shirts! -- Can we get WLUG T-Shirts that are not tied to any specific event or year? Do we want to go for a professional Blue Tuxhead design like on the wiki, or the Tux-with-Waikato-Scarf picture? And can we get them before EDAY? (Chris)
23 * For eDAY need these by Sept 1st. Last week of August, we should be making these. Make OpenDisc or custom one need these for eDay & SFD + specific flyer with some info both on how to use the cd, and w/ info on SFD. (Bruce & John)
24 * Firm up on this by Sept 10th. Organize Internet/Wirless. Check with Jamie at Lightwire about connectivity at wintec.
25 * No biggie: Food, just tea/coffee and biscuits, and something for the volunteers
26 * Confirm w/ Nandor on keynote talk (Rod)
27 * Send out Press Release Sept 1st.
28 * Follow up with Trust Waikato
29 * Confirm Nandoor
30 * talk to pbtech re machines and donate cdr's
31
32 !! Done
33
34 * Rod booking library display (done)
35 * Registered on softwarefreedomday.org
36 * Venue booked
37
38 !! Budget
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40 http://spreadsheets.google.com/ccc?key=rO4SkIiiYio8y1fsG497NEQ
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42 Send JohnBillings an email to be added to this google spreadsheet.
43
44 !! Venue
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46 * Wintec Events rooms 1 & 2 are booked for 19 September 2009. NZCS and Wintec are sponsoring it, so no cost to us!
47
48 !! Advertising and publicty
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50 Press release draft, contact John to be added:
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52 http://docs.google.com/Doc?docid=0AbXgNiy4sYG1YWpjaHZ6cDgycTN6XzEyZGM3cmhxaHQ&hl=en
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54 * Canvasing/advertising on the uni campus (follow up with Ronnie, Sally Jo, Alice, Dr. Nick, Wand)
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56 * Bruce working through a number of contacts for local business participation sponsorship
57 * Email to WLUG and NZOSS mailing lists asking for participation. (when?)
58
59 * Ask Waikato Trust for help with sponsorship
60 * Application was submitted, waiting for any word, will follow up 20th July
61
62 * Library display
63 * Might be easiest to do A3 laminated pages this year. Who wants to design this?
64
65 * Community Radio advertisement
66 * John will do
67 * They may also be able to print posters for us
68
69 * Newspaper ads
70 * Waikato Times (Contact Chris Gardner/get pricing)
71 * Cambridge Edition (John will get pricing)
72 * Request in w/ Waikato Trust to pay for an ad in Waikato times
73
74 !! Presentations and Other Speakers/Talks
75
76 * Lighting talks (Really quick demos on a bunch of stuff) (Rough est on length?) 5 minutes per
77 * BarCamp style presentation, where people are invited to sign up to times and do talks on whatever they want.
78 * Music == Good. Don't forget the composing/performing/production crowd at university and Wintec. +1
79 * Demo how OSS can be used in our "lives" e.g. home/uni/office, work/entertainment/creation/education etc.
80 * Guide to wiki-ing, demo on wlug wiki and tips and examples of how to edit a wiki +1
81 * (John will do) Invite, setup display for Waikato 20/20 comm trust/Wainet
82 * (John will do) Ask someone involved with LinuxConfAu to come or at least distribute some info for LCA 2010.
83 * (John will do) Get community radio Hamilton involved. I'll book a portable recorder and make some recordings throughout the day, and try to get other broadcasters and staff from over there to participate.
84
85 !! Other
86
87 * Who loaned the demo machines last year? (Prehaps Preinstall os this time) (windows ok w/ opendisc)
88 * LTSP, seemed quite popular last year
89 * Setup a Kubuntu/Ubuntu/Debian mirror for the day
90
91 !!zcat's thoughts on structure;
92 * Primarily I'd like this to run 'trade show' style. Various businesses are allocated table space and are responsible for their own display. This means our SFD event gets to have lots of stuff on display but WLUG don't have to do any of the work involved, or as little work as possible. +.5 (Think this year maybe it should be on donation/ability to pay basis)
93 * Greeters! We really need two or three people at the door all day to welcome people, hand out material.. +1
94 * Talks on various topics throughout the day. Very popular last year. We need someone to be responsible for organizing, announcing and facilitating this (it's a fulltime job) +2 (someone to organize/coordinate events room 1 barcamp)
95 * hackfest -- tables, power, network (Wired and wireless if possible), several volunteers available through the whole day. +1
96
97 !! Things to not forget
98
99 * evaluation survey
100 * eventfinder, whatsonhamilton, happysheep