Meeting Topics.2004-09-13 - Waikato Linux Users Group

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Agenda:

Meeting opened at 7:28pm.

1. Membership signup/collection of subscriptions

21 members signed up, and subscriptions were collected from 16 members.

2. Apologies

Members Gun Caundle, Michael McDonald, Sid Swami submit their apologies.

3. Minutes of the previous AGM

Motion: that the minutes are a true and accurate record of the previous Annual General Meeting

Moved: DanielLawson Seconded: MattBrown

PASSED

4. Matters arising

There are no matters arising from the previous AGM.

5. Chairman's report

We == teh rock.
installfest == win
change in focus of the meetings - external speakers
Tried to expand influence - other groups - Waikato 20/20 Communications Trust

6. Treasurer's report

43 subscriptions; $860 income (2003-2004)
Expenses; $100 radio club; $148.02 for Christmas party, $99.15 SSL certificate, $138.62 Installfest - total $485.79
Leaves us with $374.21 for the year,
total of $745.42
now keep petty cash

7. Changes to charter

Rule 4 amendment:

"The member wishing to leave must submit written notice to the committee to this effect."

Moved Daniel Seconded Perry

PASSED

New Rule 11

Motion: that Rule 11 be repealed and replaced by the following rule:

"If upon the winding up or dissolution of the Waikato Linux Users Group (Incorporated) there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the society but shall be given or transferred to some other organisation or body having objects similar to the objects of the Waikato Linux Users Group (Incorporated), or to some other charitable organisation or purpose, within New Zealand."

Moved: Daniel Lawson Seconded: Craig Box

PASSED with one abstention

Rule 9:

Motion: that Rule 9 have the following two paragraphs added

"No member of the organisation or any person associated with a member shall participate in or materially influence any decision made by the organisation in respect of the payment to or on behalf of that member or associated person of any income, benefit, or advantage whatsoever."

"Any such income paid shall be reasonable and relative to that which would be paid in an arms length transaction (being the open market value). The provisions and effect of this clause shall not be removed from this document, and shall be included and implied into any document replacing this document."

Moved: DanielLawson Seconded: CraigBox

PASSED with one abstention

Rule 5 amendment

"No addition to or alteration of the non-profit aims, personal benefit clause, or the winding-up clause shall be approved without the approval of Inland Revenue.

The provisions and effect of this clause shall not be removed from this document and shall be approved without the approval of Inland Revenue."

Moved: DanielLawson Seconded: CraigBox

PASSED with two abstentions