Differences between version 7 and previous revision of MeetingTopics.2003-09-22.
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| Newer page: | version 7 | Last edited on Saturday, September 27, 2003 12:48:14 pm | by CraigBox | Revert |
| Older page: | version 6 | Last edited on Monday, September 22, 2003 10:57:10 pm | by CraigBox | Revert |
@@ -1,65 +1,106 @@
-[WLUG] [AGM], all invited
!
+!Waikato Linux Users' Group Incorporated
+!Annual General Meeting
+!22 September 2003
+!Held at Open2View, 2 Grey St, Hamilton
-2 Grey St (Open2View Offices), corner of Cobham Drive, behind the big wooden fence. Park on Grey St.
+Meeting opened at 7:45
-Agenda for the AGM:
-*
Membership signup/collection of subscriptions
-* Welcome
-* Chairpersons Report
-* Changes to Charter
-* General Business
-* Committee Elections
+!1.
Membership signup/collection of subscriptions
-Remember your $
20 subscription fee
.
+25 members signed up, and subscriptions were collected from
20 members
.
-----
+!2. Chairpersons Report
-See CommitteeVoting for the outcome and WlugCharterDiscussion for the changes
.
+!3
. Changes to Charter
-----
+## Rule 2a be renamed Rule 2b, and all references to Rule 2a be updated to refer to Rule 2b %%% __PASSED__ %%%%%%
+## Rule 2 be renamed Rule 2a, and all references to Rule 2 be updated to refer to Rule 2a. %%% __PASSED__ %%%%%%
+## Edit to Rule 3: Membership of the LUG is formalised by completing a membership form. Payment of the yearly fees must be received within 90 days of this, or the membership is deemed void. %%% __PASSED__ %%%%%%
+## Edit to Rule 3: Membership is for the current financial year. The financial year begins on the 1st of September and ends on the 31st of August the following year. %%% __PASSED__ %%%%%%
+## Edit to Rule 7: The size of the committee be amended so that there are the 4 executive members (President, Vice
-President, Treasurer, Secretary, and 5 (five) others. %%% __PASSED__ %%%%%%
+## Edit to Rule 7: The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex
-officio position of 'list administrator' will be appointed by the committee. %%% __PASSED__ %%%%%%
+## Edit to Rule 6 (the last line of the Regular Meetings clause), adding a Committee Meetings clause, containing: %%%%%%Commitee Meetings%%%%%%The WLUG Committee shall meet once per month, either at the Regular Meeting for the month, or a separate date, time and location, at the discretion of the committee. Committee meeting details and a tentative agenda will be published to the society mailing list seven days prior to a committee meeting.%%%%%%The purpose of the Committee Meeting is to discuss matters pertaining to the ongoing running of the society. If a society member wishes to raise an issue at a committee meeting, they can give at least two day's notice to the Secretary, who will then put the item on the agenda and invite the member to the meeting if appropriate. Otherwise, committee meeting attendance is restricted to committee members.%%%%%%Only Committee members are allowed to vote at a Committee Meeting. The quorum will be five members of the committee.%%%%%%Minutes of committee meetings shall be made available via the society's electronic mailing list as soon as practical after the committee meeting.%%%__PASSED__ %%%%%%
+## Point 8 was removed due to it being addressed in previous discusson. %%%%%%
+## Edit to Rule 6: The committee can call a special general meeting by a pass vote at a committee meeting. A member may call a SGM if backed by a majority of the society's membership. At a SGM, a quorum shall be 50% of the society membership, or 15 people, whichever is smaller. %%% __PASSED__ %%%%%%
+## Edit to Rule 6: At an AGM, a quorum shall be 50% of the society membership, or 15 people, who were paid members in the previous financial year and who have signed a membership form for the next financial year. Only people who meet these criteria will be eligible to vote. %%% __PASSED__ %%%%%%
+## Edit to Rule 3: Membership is encouraged but not required: regular meetings are open to all and casual requests for assistance or information are allowed. Only members will have access to the areas outlined in Rule 2b above. Membership of the WLUG mailing list and membership of the Waikato Linux Users Group Incorporated are independent. %%% __ PASSED__ %%%%%%
+## Edit to the first line of the rules: changed to read: "The following are the rules of the Waikato Linux Users Group Incoporated ("WLUG") %%% __PASSED__ %%%%%%
+## The changes to the charter as outlined above will be made by the President, and also any grammatical or typographical errors, providing the intent of the charter is preserved, are permitted to be corrected. %%% %%%Moved: Matt Brown %%% Seconded: James Spooner %%% __PASSED__
+
+!4. General Business
+
+Motion: that it be recorded that the committee for the financial year ending 31 Aug 2003 consisted of
+
+| President | DanielLawson
+| Vice President | JamieCurtis
+| Secretary | CraigBox
+| Treasurer | CraigMckenna
+|vvvv General Committee Members: | PerryLorier
+| GavinDenby
+| GreigMcGill
+| PhilMurray
+| BruceKingsbury
+
+Moved: Daniel %%%
+Seconded: Bruce
+
+PASSED
+
+
+A vote of thanks was passed for Daniel for the time and effort he has put into establishing WLUG as an incorporated society.
+
+
+!5. Committee Elections
+
+!President
+
+* DanielLawson (Nominated: CraigBox Seconded: PerryLorier) accepted
+
+Elected unanimously and unopposed
+
+
+!Vice President
+
+* JamieCurtis (Nominated: MattBrown Seconded: PerryLorier) accepted
+
+Elected unanimously and unopposed
-!WLUG General Meeting %%%
-!22 July 2002 %%%
-!Provisional Minute Meetings
-Discussion of the proposed WLUG charter: changes from the printed copy that were handed out include:
+!Treasurer
-* The president should have a casting vote, instead of veto rights
-* The society not being a place for commercial pecuniary gain,
-* Kicking people off the mailing list if they try and sell us too much stuff
+* CraigMckenna (Nominated: PerryLorier Seconded: KyleCarter) accepted
-The executive committee is to consist of a president, vice president, secretary, treasure
and (2n-1) members.
+Elected unanimously
and unopposed
-Voted into positions were:
-| President | Daniel Lawson
-| Vice President | Jamie Curtis
-| Secretary | Craig Box
-| Treasurer | Gavin Grieve
-|vvv General Committee | Gavin Denby
-|Phil Murray
-|Greig
!McGill
-|Perry Lorier
-|Mailing List Admin | Kim Shepherd
+!Secretary
-The WLUG Wiki is now the official web page of the WLUG.
+* CraigBox (Nominated: KyleCarter Seconded: GreigMcGill) accepted
-The subscription fee will be set at $20 per annum; membership benefits are discussed in the charter. Company memberships will not be issued,
and no allowance is currently made for family memberships.
+Elected unanimously
and unopposed
-This will all be made official and subs will be collected at the next meeting.
-!WLUG General Meeting %%%
-!23 September 2002 %%%
-!Provisional Minute Meetings
+!Nominations for committee members
-* Subscriptions were collected from 13 members - thank you very much to those people. Craig Box has the money which will be used to register the incorporated society and open a bank account.
-* Jamie Curtis collected and witnessed 15 signatures for the creation of this society.
-* Due to Gavin Grieve accepting a job in Auckland, he has resigned from the position of treasurer. Craig !McKenna was nominated and voted in unanimously.
+* MattBrown (Nominated: CraigBox Seconded: KyleCarter) accepted
+* PerryLorier (Nominated: KyleCarter Seconded: JamieCurtis) accepted
+* JamesSpooner (Nominated: GreigMcGill Seconded: CraigBox) accepted
+* GreigMcGill (Nominated: JamesSpooner Seconded: MattBrown) accepted
+* MatthiasDallmeier (Nominated: DanielLawson Seconded: PerryLorier) accepted
+* JohnMcPherson (Nominated: CraigBox Seconded: GreigMcGill) accepted
+* PhilMurray (Nominated: MattBrown Seconded: KyleCarter) accepted
+* BruceKingsbury (Nominated: RoderickAldridge Seconded: DanielLawson) accepted
-!WAIKATO LINUX USERS GROUP INCORPORATED was incorporated under the Incorporated Socities Act 1908 on the 28th day of November 2002.
+!2004 COMMITTEE MEMBERS
+* MattBrown
+* PerryLorier
+* PhilMurray
+* JohnMcPherson
+* GreigMcGill
+Meeting closed at 9:52pm.
----
-See Also
OldMeetingTopics
+See also:
OldMeetingTopics
