Differences between version 12 and previous revision of MeetingTopics.2003-09-22.
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| Newer page: | version 12 | Last edited on Monday, September 13, 2004 10:06:29 pm | by CraigBox | Revert |
| Older page: | version 8 | Last edited on Saturday, September 27, 2003 12:50:14 pm | by CraigBox | Revert |
@@ -1,6 +1,7 @@
!Waikato Linux Users' Group Incorporated %%%
-!Annual General Meeting %%%
+!Annual General Meeting Minutes
%%%
+
!22 September 2003 %%%
!Held at Open2View, 2 Grey St, Hamilton
Meeting opened at 7:45
@@ -21,14 +22,14 @@
## Edit to Rule 3: Membership of the LUG is formalised by completing a membership form. Payment of the yearly fees must be received within 90 days of this, or the membership is deemed void. %%% __PASSED__ %%%%%%
## Edit to Rule 3: Membership is for the current financial year. The financial year begins on the 1st of September and ends on the 31st of August the following year. %%% __PASSED__ %%%%%%
## Edit to Rule 7: The size of the committee be amended so that there are the 4 executive members (President, Vice-President, Treasurer, Secretary, and 5 (five) others. %%% __PASSED__ %%%%%%
## Edit to Rule 7: The electronic mailing list is the primary means of communication and activity within the society. As the mailing list requires some administration, an ex-officio position of 'list administrator' will be appointed by the committee. %%% __PASSED__ %%%%%%
-## Edit to Rule 6 (the last line of the Regular Meetings clause), adding a Committee Meetings clause, containing: %%%%%%Commitee
Meetings%%%%%%The WLUG Committee shall meet once per month, either at the Regular Meeting for the month, or a separate date, time and location, at the discretion of the committee. Committee meeting details and a tentative agenda will be published to the society mailing list seven days prior to a committee meeting.%%%%%%The purpose of the Committee Meeting is to discuss matters pertaining to the ongoing running of the society. If a society member wishes to raise an issue at a committee meeting, they can give at least two day's notice to the Secretary, who will then put the item on the agenda and invite the member to the meeting if appropriate. Otherwise, committee meeting attendance is restricted to committee members.%%%%%%Only Committee members are allowed to vote at a Committee Meeting. The quorum will be five members of the committee.%%%%%%Minutes of committee meetings shall be made available via the society's electronic mailing list as soon as practical after the committee meeting.%%%__PASSED__ %%%%%%
-## Point 8 was removed due to it being addressed in previous discusson
. %%%%%%
+## Edit to Rule 6 (the last line of the Regular Meetings clause), adding a Committee Meetings clause, containing: %%%%%%Committee
Meetings%%%%%%The WLUG Committee shall meet once per month, either at the Regular Meeting for the month, or a separate date, time and location, at the discretion of the committee. Committee meeting details and a tentative agenda will be published to the society mailing list seven days prior to a committee meeting.%%%%%%The purpose of the Committee Meeting is to discuss matters pertaining to the ongoing running of the society. If a society member wishes to raise an issue at a committee meeting, they can give at least two day's notice to the Secretary, who will then put the item on the agenda and invite the member to the meeting if appropriate. Otherwise, committee meeting attendance is restricted to committee members.%%%%%%Only Committee members are allowed to vote at a Committee Meeting. The quorum will be five members of the committee.%%%%%%Minutes of committee meetings shall be made available via the society's electronic mailing list as soon as practical after the committee meeting.%%%__PASSED__ %%%%%%
+## Point 8 was removed due to it being addressed in previous discussion
. %%%%%%
## Edit to Rule 6: The committee can call a special general meeting by a pass vote at a committee meeting. A member may call a SGM if backed by a majority of the society's membership. At a SGM, a quorum shall be 50% of the society membership, or 15 people, whichever is smaller. %%% __PASSED__ %%%%%%
## Edit to Rule 6: At an AGM, a quorum shall be 50% of the society membership, or 15 people (whichever is smaller), who were paid members in the previous financial year and who have signed a membership form for the next financial year. Only people who meet these criteria will be eligible to vote. %%% __PASSED__ %%%%%%
## Edit to Rule 3: Membership is encouraged but not required: regular meetings are open to all and casual requests for assistance or information are allowed. Only members will have access to the areas outlined in Rule 2b above. Membership of the WLUG mailing list and membership of the Waikato Linux Users Group Incorporated are independent. %%% __ PASSED__ %%%%%%
-## Edit to the first line of the rules: changed to read: "The following are the rules of the Waikato Linux Users Group Incoporated
("WLUG") %%% __PASSED__ %%%%%%
+## Edit to the first line of the rules: changed to read: "The following are the rules of the Waikato Linux Users Group Incorporated
("WLUG") %%% __PASSED__ %%%%%%
## The changes to the charter as outlined above will be made by the President, and also any grammatical or typographical errors, providing the intent of the charter is preserved, are permitted to be corrected. %%% %%%Moved: Matt Brown %%% Seconded: James Spooner %%% __PASSED__
!4. General Business
