WLUG Committee Meeting

22 September 2004

Provisional Meeting Minutes

Meeting opened at 7.01pm

Present: The Fist, Craig B, John, Jamie, Kyle, Gian, Matt
Apologies: CraigMckenna

1. Minutes from previous meeting

Moved CraigBox Seconded GreigMcGill

Motion passed

2. Correspondence

Thanks given to the committee from John Thompson.

3. New committee welcome

Welcome and congratulations to Gian and Kyle.

3.1. Librarian position

PhilMurray has decided he doesn't want to be the librarian any more.

Priority system for books - 2 weeks if someone else requests it, send email when things change.

John is charge of the library - administrative/ordering/reviews etc Books will be kept at IT Partners: Craig/Greig will make sure that books are entered into the database, stamped, checked in/checked out.

Delegated fist power for library system.

Books need to be chased.

3.2. Re-evaluate all outstanding tasks

• Bookshelves - overriden by IT Partners
• RUTE - not possible without buying one, not interested in pursuing any further.
• Chase GLUE & LJ - no responses, not worth following.
• Set up LDAP on Hoiho - done
• Install Mailman on hoiho - not worth doing (needs obvious need, if someone requests a list it can be done)
• Library software - addressed
• Reminder bot - moved to root's crontab. Should handle committee meetings & meetings. Doesnt email for books.
• Update membership database - Craig to do tomorrow. Do two form letters; end of year pay fees, you said you were going to pay, 90 days email.
• New charter - sent off
• Tax exemption - underway.
• WLUG business cards - Greig to chase Phil up - Matthias afterwards.
• Fix meetingtopics - Craig to check out.
• Open letter to candidates - General election, Jamie: bring it to the attention of the NZOSS
• Write mailing list AUP/monthly letter - Greig to finish and give to Craig.
• Follow up 20/20 Trust - Matt will follow up. John is keen to help as well.

4. Fundraising

Goal to have presentation rig. Speaker sponsorship - cant do example - Matt - speakers.

Upcoming funding rounds - Greig to post to list

4.1. Sky City grants

Submit proposal for presentation rig at Kyle's discretion.

4.2. Fundraising officer

Kyle volunteered - greig to

5. Hoiho - Wiki/Meeting Reminder Bot

John tried - under control again - if can't make go in 2 weeks.

6. Meetings

6.1. Advertising

Inform people Print advertising Loot, Hamilton Events Business cards on the counter at PC stores.

Matt/Craig keen to help with speaker arranging.

6.2. New User Presentations

Wiki needs tidying for new users - new themes.

Labour Day - Lit.B - Live fixup meeting. 10 min introduction etc, 10-15 min Q&A, people have problems that need to be fixed. Start at 4pm, presentation at 5pm.

Installfest next year.

Post to wlug to ask for a new user stream.

7. General Business

• Hoiho - send out email to all users
  

if they wish to continue their membership, reply, continue details, submit money
People give us money - or sign

• Presenting meetings - speakers etc - run meetings, thank yous etc.
• New Committee - send letter of thanks to Crawshaw
• Barbeque - standard barbeque procedure applies.

Meeting closed at 9:05pm