Differences between version 8 and predecessor to the previous major change of CommitteeMeetingTopics.2004-09-22.
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| Newer page: | version 8 | Last edited on Thursday, September 23, 2004 9:27:50 am | by CraigBox | Revert |
| Older page: | version 5 | Last edited on Wednesday, September 22, 2004 9:06:06 pm | by CraigBox | Revert |
@@ -1,108 +1,92 @@
-!
WLUG Committee Meeting %%%
-!
22 September 2004 %%%
-!
Provisional Meeting Minutes
+__
WLUG Committee Meeting__
%%%
+__
22 September 2004__
%%%
+__
Provisional Meeting Minutes__
Meeting opened at 7.01pm
-Present: The Fist
, Craig B
, John
, Jamie
, Kyle
, Gian
, Matt
%%%
+Present: GreigMcGill
, CraigBox
, JohnMcPherson
, JamieCurtis
, KyleCarter
, GianPerrone
, MattBrown
%%%
Apologies: CraigMckenna
-1. Minutes from previous meeting
+!
1. Minutes from previous meeting
-Moved CraigBox
+Moved CraigBox %%%
Seconded GreigMcGill
Motion passed
-2. Correspondence
+!
2. Correspondence
-Thanks given to the committee from John Thompson.
+Thanks were
given to the committee from member
John Thompson.
-3. New committee welcome
+!
3. New committee welcome
Welcome and congratulations to Gian and Kyle.
-3.1. Librarian position
+!
3.1. Library
-PhilMurray has decided he doesn't want to be
the librarian any more
.
+PhilMurray has resigned as
the librarian. The committee have appointed JohnMcPherson in charge of the library - administration of the software, ordering, chasing reviews. etc. Books will be issued on a priority system - 2 weeks, non renewable if someone else requests it, renewable to a month otherwise. The library software will send email when things change
.
-Priority system for books - 2 weeks if someone else requests it, send email when things change.
-
-John is charge of the library - administrative/ordering/reviews etc
Books will be kept at IT Partners: Craig/Greig will make sure that books are entered into the database, stamped, checked in/checked out.
-Delegated fist power for library system.
-
-Books need
to be chased
.
+John will chase all the books now
to ensure they're stamped/entered into the system
.
-3.2. Re-evaluate all outstanding tasks
+!
3.2. Re-evaluate all outstanding tasks
-* Bookshelves - overriden by
IT Partners
-* RUTE - not possible without buying one
, not interested in pursuing any further.
-* Chase GLUE & LJ - no responses, not worth following.
+* Bookshelves - no longer required, books to be stored at
IT Partners
+* RUTE - not possible without buying a copy
, LUG
not interested in pursuing any further.
+* Chase GLUE & LJ - no responses after much communication
, not worth following.
* Set up LDAP on Hoiho - done
* Install Mailman on hoiho - not worth doing (needs obvious need, if someone requests a list it can be done)
-* Library software - addressed
-* Reminder bot - moved to root's crontab. Should handle committee meetings & meetings. Doesnt
email for books.
+* Library software - addressed prior
+* Reminder bot - moved to root's crontab. Should handle committee meetings & meetings. Won't
email for books - that will be handled outside
.
* Update membership database - Craig to do tomorrow. Do two form letters; end of year pay fees, you said you were going to pay, 90 days email.
* New charter - sent off
* Tax exemption - underway.
-* WLUG business cards - Greig to chase Phil up -
Matthias afterwards
.
+* WLUG business cards - Greig to chase Phil up, if he's not interested we will approach
Matthias.
* Fix meetingtopics - Craig to check out.
* Open letter to candidates - General election, Jamie: bring it to the attention of the NZOSS
-* Write mailing list AUP/monthly letter - Greig to finish and give to Craig.
+* Write mailing list AUP/monthly letter - Greig to finish and give to Craig for regular posting
.
* Follow up 20/20 Trust - Matt will follow up. John is keen to help as well.
-4. Fundraising
+!
4. Fundraising
-Goal
to have presentation rig
.
-Speaker
sponsorship - cant do example - Matt -
speakers.
+Greig
to post to list regarding upcoming funding rounds
.
+Future
sponsorship requests could be made to fund bringing external
speakers to the WLUG - MattBrown to follow
.
-Upcoming funding rounds - Greig to post to list
-
-
+!
4.1. Sky City grants
Submit proposal for presentation rig at Kyle's discretion.
-4.2. Fundraising officer
+!
4.2. Fundraising officer
-Kyle volunteered
- greig to
+The committee appointed KyleCarter as fundraising co
-ordinator.
-5. Hoiho - Wiki/Meeting Reminder Bot
+!
5. Hoiho - Wiki/Meeting Reminder Bot
John tried - under control again - if can't make go in 2 weeks.
-6. Meetings
+!
6. Meetings
-6.1. Advertising
+!
6.1. Advertising
-Inform people
-Print
advertising
-
-Business
cards on the counter at PC stores.
+People need to be informed about upcoming meetings. Committee to investigate free print
advertising:
Loot, Hamilton Events, etc. LUG contact
cards, when made, to be left
on the counter at PC stores.
Matt/Craig keen to help with speaker arranging.
-6.2. New User Presentations
+!
6.2. New User Presentations
-Wiki needs tidying for new users - new themes
.
+Wiki needs tidying for new users - could tie into the design of a
new theme
.
-Labour Day - Lit.B - Live fixup meeting. 10 min introduction etc, 10-15 min Q&A, people have problems that need to be fixed. Start at 4pm, presentation at 5pm.
+Next meeting -
Labour Day - Lit.B - Live fixup meeting. 10 min introduction etc, 10-15 min Q&A, people have problems that need to be fixed. Start at 4pm, presentation at 5pm. Another installfest to be organised for the same time next year
.
-Installfest next year.
-
-Post
to wlug to ask for a new user stream.
+Greig to post
to wlug-list
to ask for interest in
a new user stream.
7. General Business
-*
Hoiho - send out email to all users %%%
-reply, continue
details, submit money %%%
-People give us money - or sign
-
-* Presenting meetings - speakers
etc - run meetings
, thank yous etc
.
+Hoiho - need to
send out a reminder
email to all users to see
if they wish to continue their membership, confirm
details, submit money etc. Membership forms don't need to be signed in general
, only to people who want to vote at an AGM but don't pay at the meeting
.
-* New Committee -
send letter of thanks to Crawshaw
+The new committee will
send a
letter of thanks to CrawshawSchool - Greig/Craig to do.
-*
Barbeque - standard barbeque procedure applies
.
+Barbeque - standard barbeque procedure will apply. To be held at DaHoose again
.
-Meeting closed at 9:05pm
+Meeting closed at 9:05pm.
