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1 WikiAdmin 1 !WLUG Executive Committee Meeting %%%
2 !22 October 2003 %%%
3 !Committee Meeting Minutes
4
5 Meeting opened at 7:47.
6
7 Present: Daniel, Craig B, Craig M, Greig, Phil, John, Matt, Jamie, Perry
8
9 !1. Minutes from previous meeting:
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11 Motion: that the minutes are a true and accurate record of the previous meeting
12
13 Moved: Craig %%%
14 Seconded: Perry %%%
15
16 Motion passed
17
18 !2. WLUG Library
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20 The WLUG should look towards donating a copy of RUTE or some recent Linux distributions to the Hamilton Public Library, as they have a lack of books on Linux.
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22 Daniel will chase up GLUE and LJ again.
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24 Motion: that Phil Murray be designated the WLUG librarian and that the location of the library be Open2View.com's offices on 2 Grey St
25
26 Moved: Matt %%%
27 Seconded: Jamie
28
29 Motion passed
30
31
32 Motion: that the loan period for library items be 2 weeks, renewable for second period if the item has not been reserved by another user.
33
34 Moved: Matt %%%
35 Seconded: Phil
36
37 Motion passed
38
39 !3. Subprojects and Subcommittee
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41 Perry will look into setting up a LDAP database on Hoiho and authenticating users out of it, and also install Mailman for subcommittee mailing lists.
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43 Motion: that the WLUG committee can set up subcommittees for specific tasks. These must be headed by a committee member, who is the only person from that subcommittee authorised to communicate on behalf of the WLUG. The chair is responsible for inviting members to join and for reporting from the subcommittee back to the main WLUG committee.
44
45 Moved: Craig %%%
46 Seconded: Phil
47
48 Motion passed
49
50 !Current subcommittees:
51
52 * Advocating Linux through the LUG - Matt leading
53 ** Promoting Linux to new people
54 ** Publicising the LUG to other groups
55 * Meeting Topics/Advertising - Perry leading?
56 ** Advertising
57 * Fundraising - Daniel leading
58
59 If you want to set up a specific subcommittee and want WLUG to help you, contact the committee.
60
61 If the Linux Server project gets active again, a formal subcommittee can be formed.
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63 JohnMcPherson and CraigMckenna will look at library software for Hoiho, and a subcommittee for this may be formed after a month.
64
65 !4. Administration
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67 Motion: that WLUG public meetings start at 7pm, instead of 7:30pm, during winter (NZST)
68
69 Moved: Craig %%%
70 Seconded: Phil
71
72 Motion passed
73
74 The meeting reminder bot should be fixed - Perry will ask Bruce if the bot can be moved to Hoiho and also be set to notify the lists of committee meetings.
75
76 !5. Funding
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78 CraigMckenna will prepare accounts for our funding requets.
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80 Sky City funding is available; we intend to submit two applications
81
82 * Test rig for development/support/meetings - Jamie will prepare a budget for a test rig setup
83 * Software development
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85 Daniel and Craig will coordinate to have these forms completed by 30 October.
86
87 !6. Signup/payment of subs
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89 Bank account number should be put on the membership form. The number should also be available on a secure page on the new secure.wlug.org.nz host.
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91 The Wiki admin password should not be in a world readable config file.
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93 There should be aliases on Hoiho for the Treasurer and the President if there are not already.
94
95 !7. General business
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97 Motion: that we authorize Jamie Curtis to purchase a SSL certificate for secure.wlug.org.nz at the price of $35US
98
99 Moved: Greig %%%
100 Seconded: Phil
101
102 Motion passed
103
104 Matt Brown will draft a letter for Computer Upgrades 2000 thanking them for their support and asking if we can have control of the domain to ease administration for things like SSL certificates.
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106 We have been made aware that we are required under the Incorporated Societies Act 1908 to include peoples occupations in our database. Craig will chase these up as membership forms are entered into the database.
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108 John will organise a GPG keysigning at the next meeting.
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110 The changes to the charter from the previous meeting are at WlugCharterNew - members are invited to please read/review.
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112 Meeting closed at 21:38
113
114 ----
115 CommitteeMeetingTopics