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!WLUG Executive Committee Meeting %%% |
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!17 September 2003 %%% |
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WikiAdmin |
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!Meeting Minutes |
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CraigBox |
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Present: Daniel, Craig B, Craig M, Jamie, Phil, Perry, Greig, Bruce %%% |
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Absent: Kim, Gavin |
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Minutes opened at 7:36pm. |
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!1. Minutes from previous meeting: |
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Moved: Daniel %%% |
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Seconded: Phil |
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Motion passed |
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!2. Petty Cash |
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Motion: that we set up a Petty Cash fund to the value of $50, to be held by the treasurer, to be topped up when it falls below $10 |
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Moved: Daniel %%% |
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Seconded: Bruce |
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Motion passed |
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!3. Donation to the radio club |
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Craig !McKenna will talk to Paul Jonassen at the on Saturday to find out who to make the cheque out to and it will be presented at the AGM. |
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!4. Charter Changes |
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* Rule 2 and 2a -> 2a & 2b |
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* Some typographical issues |
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* FIVE committee members (no list administrator) |
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!5. Membership |
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Membership is now to be by signing the membership form at a club meeting. Payment of subscription must be made within a 3 month grace period. |
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Membership is between AGMs. |
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Phil will draft a rough of form for discussion before Monday, and a finished copy will be available at the meeting. |
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!6. AGM |
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Our recommendation for the change to the charter is that the quorum for an AGM or special general meeting is 1/2 of the current (in the case of an AGM, the previous year's) membership |
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Phil will bring voting cards. |
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Structure: |
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* Membership Signup/Payment of Subscriptions |
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* Meeting begins |
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* Chairpersons Report |
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* Changes to Charter |
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* General Business |
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* Committee Elections |
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Voting will occur for each position in this order: chair, vice-chair, treasurer, secretary |
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The remaining five committee members will be voted by a show of hands if five or less, or a ranked voting system if there are more than 5 nominations. |
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The AGM is to be held at Open2View, 2 Grey St. Corner of Cobham and Grey st. |
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E-mail announcing to be posted today; Bruce's bot will post more and a poster will be prepared tonight for University. |
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!7. Library & Funding |
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* Sky Riverside funding form currently unavailable - to be chased up manually. |
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* Craig to talk to Drew Whittle |
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* Other trusts to investigate funding from |
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** Scottwood Trust (Gaming Machines) |
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** Brian Farrell can recommend more |
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!8. Wiki |
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The charter should be moved from WlugIncorporated to somewhere more obvious. |
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Locked pages to be created, which can then be added to save/go pages. |
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Discussion regarding AUP to take place on mailing list. |
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Meeting closed: 9:25pm |
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CommitteeMeetingTopics |
