Differences between version 19 and predecessor to the previous major change of CommitteeHandover.
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| Newer page: | version 19 | Last edited on Sunday, May 24, 2009 7:41:55 pm | by JohnBillings | Revert |
| Older page: | version 17 | Last edited on Sunday, September 30, 2007 9:33:54 am | by CraigBox | Revert |
@@ -1,38 +1,38 @@
When the WlugCommittee changes (or financial year changes) a number of steps need to happen.
__IRD__ ([Inland Revenue Department|http://www.ird.govt.nz])
-- Write to
IRD and advise them of the change of officers so that the new committee can talk to them. They won't accept
a change of details often without it being in writing
. You will need the IRD number of each officer
(To do for 2007
)
-- Advise IRD of postal address change if necessary. (To do for 2007
)
-- File the annual accounts with them (post approval at AGM - only needed if over $1000 revenue from outside membership). (Not needed for 2007
)
+- Contact
IRD and advise them of the change of officers so that the new committee can talk to them. This can be done over the phone, James and Bruce are listed, Chris and John need to be added
. They asked for
a contact number
. (To do for 2009
)
+- Advise IRD of postal address change if necessary. (done
)
+- File the annual accounts with them (post approval at AGM - only needed if over $1000 revenue from outside membership). (Not needed for 2009
)
__ASB__ ([Auckland Savings Bank|http://www.asb.co.nz])
-- Get signatories changed. (To do
for 2007
)
-- Change postal address details if needed. (Not needed for 2007
)
+- Get signatories changed. (done
for 2009
)
+- Change postal address details if needed. (done
)
- Account details are in Treasurer's box.
__MED__ ([Ministry of Economic Development|http://www.med.govt.nz])
-- File the annual accounts with them (post approval at AGM). This can be done electronically. (To do for 2007
)
-- Update contact details of officers (To do for 2007
)
-- Update PO box
if needed
(Not needed for 2007
)
+- File the annual accounts with them (post approval at AGM). This can be done electronically. (To do for 2009
)
+- Update contact details of officers (done
)
+- Update address
if necessary.
(done
)
__Orcon__ ([http://orcon.net.nz])
-- Update postal address details if needed (Not needed for 2007
)
+- Update postal address details if needed (To do?
)
__Our server__ (WlugServer)
-- Expire all members (To do for 2007
)
-- Renew all newly paid members (To do for 2007
)
-- Send notifications asking for payment to everyone left (To do for 2007
)
-- 90 days afterwards, move home directories to /home/expired-members/ (To do for 2007
)
-- Change email aliases for secretary, treasurer, president @ wlug.org.nz (To do for 2007
)
+- Expire all members (Secretary working on
)
+- Renew all newly paid members (Secretary working on
)
+- Send notifications asking for payment to everyone left (Secretary working on
)
+- 90 days afterwards, move home directories to /home/expired-members/ (uh
)
+- Change email aliases for secretary, treasurer, president @ wlug.org.nz (done
)
__Wiki__
-- Change WlugCommittee (and WlugBananaRepublic) page and any personal pages as appropriate (lots of links to Secretary might need updating) (Believe done for 2007, but double check
)
+- Change WlugCommittee (and WlugBananaRepublic) page and any personal pages as appropriate (whatever
)
__University of Waikato__ ([http://cs.waikato.ac.nz])
-- Get sponsorship renewal for room from Computer Science head of department (To do for 2007
)
-- Get JamieCurtis to renew room booking each month before meeting (To do for 2007)
See IdeasForFutureMeetings to see when it is booked to.
+- Get sponsorship renewal for room from Computer Science head of department (done
)
+- Get JamieCurtis to renew room booking each month before meeting.
See IdeasForFutureMeetings to see when it is booked to.
__Email list__
- Make sure new members are signed up for the committee mailing list
