Differences between version 18 and revision by previous author of CommitteeHandover.
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| Newer page: | version 18 | Last edited on Tuesday, May 19, 2009 10:47:06 pm | by JohnBillings | Revert |
| Older page: | version 17 | Last edited on Sunday, September 30, 2007 9:33:54 am | by CraigBox | Revert |
@@ -1,38 +1,38 @@
When the WlugCommittee changes (or financial year changes) a number of steps need to happen.
__IRD__ ([Inland Revenue Department|http://www.ird.govt.nz])
-- Write to IRD and advise them of the change of officers so that the new committee can talk to them. They won't accept a change of details often without it being in writing. You will need the IRD number of each officer (To do for 2007
)
-- Advise IRD of postal address change if necessary. (To do for 2007
)
-- File the annual accounts with them (post approval at AGM - only needed if over $1000 revenue from outside membership). (Not needed for 2007
)
+- Write to IRD and advise them of the change of officers so that the new committee can talk to them. They won't accept a change of details often without it being in writing. You will need the IRD number of each officer (To do for 2009
)
+- Advise IRD of postal address change if necessary. (To do?
)
+- File the annual accounts with them (post approval at AGM - only needed if over $1000 revenue from outside membership). (Not needed for 2009
)
__ASB__ ([Auckland Savings Bank|http://www.asb.co.nz])
-- Get signatories changed. (To do
for 2007
)
-- Change postal address details if needed. (Not needed for 2007
)
+- Get signatories changed. (done
for 2009
)
+- Change postal address details if needed. (done
)
- Account details are in Treasurer's box.
__MED__ ([Ministry of Economic Development|http://www.med.govt.nz])
-- File the annual accounts with them (post approval at AGM). This can be done electronically. (To do for 2007
)
-- Update contact details of officers (To do for 2007
)
-- Update PO box if needed (Not needed for 2007
)
+- File the annual accounts with them (post approval at AGM). This can be done electronically. (To do for 2009
)
+- Update contact details of officers (To do?
)
+- Update PO box if needed (To do?
)
__Orcon__ ([http://orcon.net.nz])
-- Update postal address details if needed (Not needed for 2007
)
+- Update postal address details if needed (To do?
)
__Our server__ (WlugServer)
-- Expire all members (To do for 2007
)
-- Renew all newly paid members (To do for 2007
)
-- Send notifications asking for payment to everyone left (To do for 2007
)
-- 90 days afterwards, move home directories to /home/expired-members/ (To do for 2007)
-- Change email aliases for secretary, treasurer, president @ wlug.org.nz (To do for 2007
)
+- Expire all members (Secretary working on
)
+- Renew all newly paid members (Secretary working on
)
+- Send notifications asking for payment to everyone left (Secretary working on
)
+- 90 days afterwards, move home directories to /home/expired-members/
+- Change email aliases for secretary, treasurer, president @ wlug.org.nz (done
)
__Wiki__
-- Change WlugCommittee (and WlugBananaRepublic) page and any personal pages as appropriate (lots of links to Secretary might need updating) (Believe done for 2007, but double check
)
+- Change WlugCommittee (and WlugBananaRepublic) page and any personal pages as appropriate (lots of links to Secretary might need updating)
__University of Waikato__ ([http://cs.waikato.ac.nz])
-- Get sponsorship renewal for room from Computer Science head of department (To do for 2007
)
-- Get JamieCurtis to renew room booking each month before meeting (To do for 2007)
See IdeasForFutureMeetings to see when it is booked to.
+- Get sponsorship renewal for room from Computer Science head of department (done
)
+- Get JamieCurtis to renew room booking each month before meeting.
See IdeasForFutureMeetings to see when it is booked to.
__Email list__
- Make sure new members are signed up for the committee mailing list
